Privacy notice

• Staff profile — name, work email, phone, role, team and manager. To give you the right screens, assign work and send reminders.
• Sign-in records — when you signed in, from which device (browser name and IP address). To keep your account safe.
• Brand Ambassador check-ins — the time, the store, your location (GPS) and a selfie taken when you check in and out. Only to confirm store visits and attendance. Location and selfies are collected only with your consent, only at the moment you tap Check in / Check out — never tracked in the background.
• Work records — tasks, approvals, notes and the changes you make. To run the business and keep an audit trail.
• B2B contacts — reseller contact names, emails and phones. Shown only after their consent is recorded.

We do not sell your data, share it outside HGC, or send it to AI services. Automated insights never include personal data.

Access follows your role. Check-in locations and selfies are seen only by Retail Ops, your manager and Admins. Admins can see sign-in records to keep the system secure. Every change to settings and user accounts is logged.

• BA check-in location90 days
• B2B contacts without consent30 days
• Notification log365 days
• Raw import files (processed / quarantine)180 days
• Audit log1825 days

Check-in locations are deleted after 90 days. Periods are set by the Admin and may change; this page always shows the current values.